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IUSP RfP: Frequently asked questions and additional information

Instrument Upgrades:  Small Projects

Request for Proposals FAQ 

 

Q1:  Where can I find examples about what Gemini considers a possible small project instrument upgrade?

A1:  Gemini's instrument scientists prepared a brief list of possible IUSP project. Here are the examples. You are welcome to propose for one of those, or develop your own idea.  

 

Q2:  How will I get updates about the Request for Proposals?

A2:  Gemini will post any updates at the top of the RfP webpage.  If you are interested in receiving updates and news about the RfP, please provide your contact infromation including email address to Karen Godzyk (rfpiusp@gemini.edu).

 

Q3:  Can we submit a proposal with three equal partners?

A3:  Each proposal must have a lead institution. A group of institutions may not submit a joint proposal in which multiple institutions are all listed as equal partners. The only way for a group of institutions to submit a proposal is for one company to submit a proposal as a lead contractor with the other institutions listed as subcontractors. For further information, look at Section III: Instructions to Proposers in the Small Projects Contract (Document IUSP-03).

 

Q4:  Our institution has never built an instrument for Gemini before. Can we submit a proposal for the IUSP anyway?

A4:  The RFP is open to all institutions or companies from Gemini partner nations. The RFP is open to non-partner country Principal Investigators who have significant and relevant experience in using, designing, and/or building a Gemini instrument. Small businesses, minority-owned firms, and women’s business enterprises that meet the minimum qualifications are encouraged to apply.

 

Q5:  I want to propose a $750K upgrade to one of Gemini's future instruments. Would Gemini combine funding together and consider this?

A5:  We will accept proposals that provide in-kind contributions, but cannot provide funding beyond the cap described in the RfP.  This program is not intended for design studies for future instruments or upgrades.

 

Q6:  We have a project in mind but we are waiting on some new technology to be finalized. Will Gemini accept a 2-year contract?

A6:  Work for each project is expected to be completed within twelve (12) months of contract execution with little technical risk. In this specific case, we recommend you wait for your technology to mature, then apply for future calls from this program.

 

Q7:  Where can I find more information about the Gemini Polarization Modulator (GPOL)?

A7:  There is package of documents that can be downloaded through this link. The documents included in this information package include versions of the preliminary and critical design reviews, operational concepts definition, functional and performance requirements, as well as a crude draft of the instrument manual. The package also includes a picture, a top-level description slide and three movies of the GPOL GN unit inside the corresponding A&G section, taken during 2015 telescope shutdown.  Note that GPOL was not commissioned at Gemini.

 

Q8:  Do you have any preferred vendor for filter quotes?

A8:  We do not have any preference of vendors.  In the case of F2 the last providers were Asahi Spectra and Barr Associates.

 

Q9:  In order to get the quotes, I need the technical specifications for an instrument set of filters. How can I get these specifications?

A9:  You can request them through the RfP email address, and the technical representative will send the data provided by the corresponding instrument scientist. 

 

Q10:  How can we proceed if we do have concerns about the proposed contract structure, which may prevent our institution from submitting a proposal?

A10:  Please be sure to detail your objections in the proposal document.  Failure to note possible objections will be deemed a waiver of objections and acceptance of all terms as written in the draft contract.  Objections will be dealt with later on in the process, if your project is selected for consideration.